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Maintenance Services Business Support Officer - Linlithgow

Company: SPS
Pay: Excellent benefits
Job type: full-time
Category: Executive Office

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Job description

Maintenance Services Business Support Officer 17,921 - 22,467 depending on qualifications and experienceAn opportunity has arisen within the Scottish Prison Service for a Maintenance Services Business Support Officer to work within the Estates and Technical Services Team at our Headquarters in Edinburgh.We are looking for someone to provide ongoing support to the Maintenance Services and Area Maintenance Teams in the delivery of Electrical, Mechanical and Building Maintenance.The role: To carry out general administrative duties, attend meetings, minute taking, provide reports, management information, transcript data, manage calendars and diaries. Assist in the management of the Computerised Maintenance Management System (CMMS) providing accurate performance reports for Planned Preventative Maintenance (PPM) and reactive repairs. Responsible for CMMS logging, booking maintenance services calls and professional system advice for all regional SPS establishments. Co-ordination and management of scheduling for National Engineering Maintenance Contracts (NEMC's) and Local Engineering Maintenance Contracts (LEMC's), including co-ordination of maintenance visits across the SPS and populating the CMMS calendar and ongoing performance reporting. Provide monthly suppliers performance reports utilising management information reports and suppliers web portals. Work in partnership with others to ensure efficient and effective use of resources, value for money and service is provided across all SPS establishments.The Successful Candidate: Proven experience of carrying out general administrative duties. Competent and experienced in all aspects of administration, using MS Office packages and CMMS to monitor performance Excellent communication and organisational skills. Five National 5 Qualifications, including English and Maths/Arithmetic or equivalent qualifications or relevant experience. Experience and knowledge in a similar role would be beneficial, but not essential.Some of our benefits include: Civil Service pension, generous annual leave entitlement and free onsite parking.

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